Administrative Assistant Job at Swoon, Phoenix, AZ

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  • Swoon
  • Phoenix, AZ

Job Description

We’re looking for a highly organized and detail-oriented Administrative Assistant to support our professional staff and ensure smooth office operations. This role is perfect for someone who thrives in a fast-paced environment, enjoys variety in their work, and has strong communication skills.

Key Responsibilities:

  • Assist with expense reports, travel, and general admin support
  • Set up new clients/projects in PeopleSoft
  • Upload contracts into Agiloft
  • Manage tax return workflow in UserVerse and e-file via GoSystems
  • Handle document signatures with DocuSign
  • Draft and edit internal and client-facing documents
  • Support local marketing events and company-wide meetings
  • Provide front desk coverage and maintain office spaces
  • Perform general word processing and proofing tasks

Qualifications:

  • High School Diploma or GED (Required); Bachelor’s Degree (Preferred)
  • 3+ years of administrative experience (Required)
  • Professional services experience (Preferred)
  • Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
  • Experience with PeopleSoft (Preferred)

Key Skills:

  • Strong attention to detail and organizational skills
  • Excellent written and verbal communication
  • Ability to multitask and meet deadlines
  • Discretion handling confidential information
  • Team player with a proactive attitude

Apply today to join a professional and collaborative team where your skills make a real impact!

Job Tags

Local area,

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