Job Description

We are working with a well-established financial services firm that is looking for a detail-oriented and proactive Administrative Assistant. The ideal candidate will be organized, efficient, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Maintain a well-organized office environment, including managing supplies, equipment, and office resources.
• Manage calendars, schedule meetings, and coordinate appointments for team members.
• Handle incoming calls, emails, and correspondence; serve as the first point of contact for clients and visitors.
• Prepare, edit, and distribute documents, reports, and presentations; maintain accurate records and filing systems.
• Assist with data entry and database management, ensuring accuracy and confidentiality.
• Provide general administrative support, including travel arrangements, expense reporting, and meeting logistics.
• Collaborate with team members to support various projects and initiatives as needed.

Qualifications:

• Proven experience as an administrative assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Concur.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Ability to work independently and as part of a team

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