Job Description

Job Title: Assistant Office Manager

Employment Type: Full-Time - On-Site

Job Summary:

A Midwest distributor of surgical equipment is seeking an Assistant Office Manager to support office operations and field sales representatives. This role requires an ambitious, detail-oriented, and hands-on individual who enjoys working in a collaborative environment. The ideal candidate will work closely with the Office Manager , internal office staff, and outside sales representatives while also engaging with long-standing clients.

If you take pride in working efficiently, enjoy supporting both people and business operations, and want to be part of a team where ownership and contribution matter, this could be the perfect opportunity for you.

Key Responsibilities:

Support Field Sales Representatives By:

• Preparing and managing quotations.
• Ordering and tracking demonstration equipment.
• Communicating with sales representatives and manufacturers via email and phone to monitor demonstration equipment.

Assist the Office Manager With:

• Generating and maintaining sales reports.
• Processing purchase orders.
• Performing general office administrative tasks as needed.

Ideal Candidate Qualities:

• Strong attention to detail.
• Naturally friendly and outgoing personality.
• Customer service-oriented mindset.
• Dependable, adaptable, and proactive.
• Strong ability to follow up on tasks and communicate effectively.

Qualifications:

• Experience with Salesforce is a plus.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.).
• Strong Excel skills are a plus.
• Experience with QuickBooks is a plus.

Benefits:

• Premium subsidized health insurance
• Available dental insurance
• 401(k) plan
• Employee Stock Ownership Plan (ESOP) participation

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