Job Description

The Alliance Francaise of San Francisco is seeking a part time Administrative Assistant to be the face of the organization.

Position type:  Part-time 25h per week

Start date: ASAP

Hourly rate: $19/h

Schedule: 

Required to be in person.

• Monday : 10am-12 pm (2h, more hours on exam and camps weeks) - possibility to work 9-11 am or 2-4pm instead
• Tuesday: off
• Wednesday : 11:30-7:30 (8 hours) - not flexible
• Thursday: 1:30-7:30 (6 hours) (Possibility to work 2-8pm instead)
• Friday: 9am-1:30pm (4.5 hours) - not flexible
• Saturday: 9am-1:30pm (4.5 hours) - not flexible, Saturday availability is mandatory.
• Sunday off

Primary Roles and Responsibilities:

The Administrative Assistant expands the community's awareness of the Alliance Francaise of San Francisco (AFSF) :

• Answering phones and email
• Greeting in-person patrons
• Customer service
• Using database software
• Sales and drafting invoices
• Administrative tasks
• Possibility to have some additional remote or onsite hours depending on your availability and AF projects

Minimum Qualifications

• High School degree or equivalent required; BA/BS degree preferred
• Experience in office administration preferred
• Must read, communicate orally, and write professionally in English
• French skills intermediate level (B1 required) . We will enroll you in one of our Tuesday classes if you are not fluent
• Must have a thorough working knowledge of Google Workspace (gmail, google sheets, etc.)
• Must have excellent verbal and written communication skills
• Must have an ability to complete paperwork accurately and write business correspondence.
• Must have problem-solving skills
• Must be tech savy- able to quickly learn to use a new computer system (I.E. our database and school management system)
• Must have experience working within databases, and have excellent data entry skills.
• Must have customer service and reception skills.
• Must be able to handle multiple tasks simultaneously in a fast-paced environment with excellent attention to detail.
• Must have demonstrated organizational and filing skills.
• Must pass all post-contingency offer background checks, reference checks, and TB screening clearances.

To apply send your resume and cover letter to  angela@afsf.com (cc noemie@afsf.com)

Job Type: Part-time

Hourly rate: $19 per hour, non negotiable

Benefits:

• 401(k)

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