Job Description

Executive Assistant to the CEO

Full-Time | Remote Flexibility Available

About Us

At HBC LLC , we are driven by purpose, innovation, and excellence. We focus on creating meaningful impact through thoughtful leadership, reliable service, and a commitment to our core values. We’re currently seeking a versatile and motivated Executive Assistant to support our CEO and leadership team by handling a wide range of business and administrative tasks that are critical to our day-to-day operations.

Role Overview

This position plays a vital part in keeping our executive leadership organized, informed, and prepared. The Executive Assistant will help manage schedules, streamline internal workflows, coordinate team efforts, and serve as a trusted liaison across departments and with external partners.

Primary Responsibilities

• Manage and prioritize executive schedules, appointments, and meeting logistics
• Prepare internal and external communications, reports, and materials with accuracy and confidentiality
• Organize virtual and in-person meetings, track deliverables, and follow up on action items
• Coordinate business travel, agendas, and supporting documentation as needed
• Assist with drafting presentations, gathering data, and formatting reports
• Monitor communication on behalf of the CEO, ensuring timely responses and appropriate follow-ups
• Support leadership planning and documentation, including project updates and team meeting summaries
• Maintain organized digital files, records, and workflow tools
• Assist with intellectual property documentation and renewals (e.g., trademarks, copyrights)

What We’re Looking For

• Bachelor’s degree or equivalent practical experience
• 2–3+ years supporting senior executives in an administrative or operational role
• Exceptional organizational and time-management skills
• Excellent writing, proofreading, and verbal communication abilities
• Ability to adapt quickly, manage shifting priorities, and work independently
• High level of integrity and discretion when handling sensitive information
• Confidence using digital tools like Microsoft Office, Google Workspace, Canva, Dropbox, or similar platforms
• Positive attitude, solution-oriented mindset, and strong interpersonal skills

Position Details

• Full-time role flexible scheduling within standard business hours)
• Hybrid or remote flexibility depending on business needs
• Competitive hourly pay, paid time off, and access to a 403(b) retirement plan
• No travel required

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