Executive Assistant
Top skills: Organized, Understands prioritization, bilingual (english/korean), detail-oriented
Schedule: In-office Monday-Thursday, Friday optional to work from home
Summary:
The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.
Job Responsibilities:
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc,
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed
• Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions
• Liaison with customer and internal exec level
• Develop and maintain cross divisional relationships with other admin assistants
• Handle adhoc admin duties as they arise
Skills:
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Expert ability to work independently and manage ones time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• (OPTIONAL) Bilingual in Korean and English
Education/Experience:
• 2 year degree or equivalent work experience
• 8-10 years’ experience required.
• Experience working with executives mandatory
KEY RESPONSIBILITES/REQUIREMENTS:
• Microsoft Office skill set (Presentation, Excel etc.)
• Bilingual (English/Korean) in reading, writing and speaking
• Coordination of schedules, office set up, maintaining office equipment, space planning, etc.
• Develop and maintain excellent working relationships with all appropriate levels within and outside the company.
• Plan, organize, and prioritize multiple assignments and projects.
• Demonstrated competency in both oral and written modes for internal and external personnel at all levels.
• Work independently and in a team environment in order to achieve personal and team goals and complete assignments within established time frames.
• Ability to work across on divisions and business areas to find solutions to problems
• Assist in events planning, including scheduling, catering, set up and break down.
• Place inventory requests for devices as needed
• Assist in ordering and tracking new hire equipment to ensure timely receipt
• Assists executive admin with various tracking spreadsheets, databases, and/or other office software records for the unit (Executives' weekly schedule, organization charts, wins reports, and presentations)
...Do you have call center experience and excel at customer service? LHH Recruitment Solutions is seeking a Customer Service Representative... ...phone lines for the pharmacy. Assist patients and/or healthcare providers with requests and problem-solve when needed. Deliver...
...Valid New Jersey Nursing License Required At least 5 Years of experience working in a Quality Improvement, Performance Improvement, leadership or Magnet Coordinator role in a Magnet designated facility Experience with NDNQI, quality/process improvement, patient satisfaction...
...We are looking for a dedicated and compassionate Family Nurse Practitioner to join our Family Practice team in Los Angeles, CA. If you're passionate about providing comprehensive care to patients of all ages and thrive in a dynamic, community-focused environment,...
...catering, as a Production Manager and be part of something essential! As a Production Manager, you will coordinate and oversee the food production process to ensure it meets our exceptional standards. This managerial position will keep you busy in the kitchen, guiding...
...limited to and may be changed or added to at any time. The Maintenance Manager is Responsible for: Up keep, repair, installation of... ...Cameras, surveillance system Building condition outside, inside and parking lots Signs and visual aides for factory...