Executive Assistant and Project Coordinator Job at Encore Leadership Advisors, Chicago, IL

U0xjQWZYVllHaGsyTnhWYWxhZk1CUldndlE9PQ==
  • Encore Leadership Advisors
  • Chicago, IL

Job Description

About Us:

Encore Leadership Advisors (“Encore”) is a leadership advisory and retained executive search firm centered around providing elegant human capital and talent management solutions to complex problems that our clients are experiencing. We pride ourselves on being trusted business partners that create intrinsic value while enabling our clients to drive continued growth and profitability.

Encore’s clients range from Fortune 1000 and Private Equity firms to higher education, Non Profits, large healthcare systems, and mid-sized businesses. Our point of difference is our depth of industry experience, speed, and white-glove client and candidate service model. Our Founder, Executive Search Partners, and Senior Advisors possess decades of domain and global expertise from many of the world's top companies.

Our team consists of seasoned industry experts with decades of global experience, and we pride ourselves on our white-glove client and candidate service model , delivering high-touch, efficient, and strategic solutions.

The Opportunity:

We are seeking a highly organized and proactive Executive Assistant to provide critical support to our team. This part-time, remote role offers 20-30 hours per week at $30+ per hour and requires someone with strong calendar management, scheduling, and research skills to help facilitate meetings, travel, and client interactions.

Key Responsibilities:

  • Extensive scheduling for the CEO and broader Encore team, including client and candidate meetings.
  • Travel Facilitation: Arrange travel accommodations and itineraries for the CEO and key stakeholders.
  • Client & Candidate Coordination: Work closely with Executive Search Consultants (ESCs) to schedule client and candidate meetings.
  • Presentation & Proposal Assistance: Work closely with ESCs to assist in preparing client presentations and proposals.
  • Research & Meeting Preparation: Conduct research to support client meetings and engagements.
  • C-Level Coordination: across the CEO’s network to arrange meetings, events, and other key engagements.

Qualifications:

  • Proven experience as an Executive Assistant, Scheduler, or similar role.
  • Strong organizational and communication skills with exceptional attention to detail.
  • Proficiency in Microsoft Office, Google Suite, Canva and scheduling tools (Calendly, Outlook, Zoom, etc.).
  • Ability to multitask, prioritize, and work independently in a fast-paced environment.
  • Experience coordinating with C-Level executives and external stakeholders is preferred.
  • Undergraduate degree Required

Job Tags

Hourly pay, Part time,

Similar Jobs

DSL Express

Class A OTR Driver/Lease Owner Job at DSL Express

 ...WANTED: Class A OTR Company Driver to Lease Owner IMPORTANT NOTE: We get lots of applicants...  ...t want guys who are lazy and sit at truck stops all day. This won't be tolerated!...  ...will be reviewed as a qualified lease purchase owner. If you are a good driver, we will... 

York Solutions, LLC

Junior Project Manager Job at York Solutions, LLC

 ...Junior Project Manager Location: Downtown Chicago, IL Rate: $25-50/hr W2 Contract: initially 6 months, likely to extend We are looking at a start of mid-June for this role. Our client is looking for a junior to mid-level Project Manager to support a long... 

First Advantage

Director, Procurement Job at First Advantage

 ...critical background screening solutions to some of the most recognized Fortune 100 and Global 500 brands. What You'll Do: The Director, Procurement will be an integral part of a mission driven global procurement team that negotiates Software, SaaS, Product, Data... 

Numeric Technologies

SAP HR Functional Architect Job at Numeric Technologies

 ...understanding of various benefits, benefits plans and experience with integrations with various benefits vendors eg. 401K, Deferred Comp, H&W, Union PHW. Excellent Knowledge of SAP Payroll Schema/Rules/Custom PY Functions and Features. In depth experience of SAP Payroll... 

Skyline Strategies

Full-Time Entry-Level Sales Job at Skyline Strategies

 ...Sales Representatives in New York City who are eager to learn, sell, and train others in a dynamic and fast-paced environment. No experience? No problem! Our comprehensive training program will set you up for success. What We Offer: Paid Training Learn sales...