Job Description

Our client, a boutique private financial services firm in Boston, MA, is seeking a proactive and detail-oriented Executive Assistant / Office Manager to support a collaborative and easy-going team. This position will be Monday - Thursday, 9:00am - 4:00pm (No Fridays). This position will be temporary until July 3rd, with potential for extension. This position is covering maternity leave for an employee. Compensation for this role is up to $36/hour, based on experience. Qualified candidates seeking a rewarding opportunity are encouraged to apply for immediate consideration.

Key Responsibilities:

• Administrative Support:
• Maintain the calendars and appointments of the Managing Partners, assist in booking and updating travel plans as requested.
• Provide general administrative assistance, such as scheduling and prioritizing meetings.
• Reception Duties:
• Serve as the first point of contact for visitors, ensuring a welcoming atmosphere for clients, vendors, and guests.
• Event Coordination:
• Organize and schedule internal and external office events, including liaising with vendors, managing conference room bookings, coordinating catering orders, and assisting with printing documents.
• Oversee team and visitor schedules and ensure smooth event execution.
• Office Management:
• Open and close the office, maintain the physical office space, and manage supplies, including ordering groceries, lunch orders, and office supplies on a monthly basis.
• Manage office vendor relationships and building maintenance requests.
• Mail and Courier Management:
• Handle incoming and outgoing office mail and coordinate with courier services.
• Expense Processing:
• Assist with processing monthly team expenses.

Prerequisites:

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.).
• Minimum of 4 years of Executive Assistant experience in a professional corporate environment.
• Strong written and verbal communication skills for both internal and external interactions.
• A collaborative team player with the ability to work independently and with a proactive mindset.
• Critical thinking and sound judgment, paired with a positive, can-do attitude.
• Alignment with the firm's values: integrity, humility, excellence, responsibility, and respect for others.

Ideal Candidate:

• Thrives in a fast-paced, team-oriented environment.
• Enjoys managing both administrative tasks and office operations seamlessly.
• Has a joyful attitude and maintains a high level of professionalism in all interactions.
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Job Tags

Temporary work, Immediate start, Flexible hours,

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