Job Description

WE ARE EXPANDING AND HAVE AN IMMEDIATE OPENING!!

ABOUT US

MLG is an incredibly fast-moving, high energy law firm that is all about achieving outstanding results. We are the market leaders in automotive products liability litigation, having litigated cases against nearly every major automotive manufacturer in the world.

If you want to be part of the team that sets the standard others will judge themselves against, we welcome your application.

OUR VISION: To become the leading law firm in the nation for automotive products liability, bar none.

OUR MISSION: To use our own unique creativity to present products liability cases against manufacturers to juries throughout the U.S.

OUR VALUES

Excellence – Good enough is not good enough

Consistency – Build a reputation that enters the room before you do

Innovation – Create opportunities in areas that others have yet to even discover

Better than Yesterday – Continually grow, develop and learn

Systematic – Harness the power of organized activity

Community – Be a pillar of the community in a way that would make your mom proud.

Job Description

MLG's Personal/Executive Assistant role is a unique blend of responsibilities, combining the traditional duties of an Executive Assistant with the personal support typically associated with a Personal Assistant. As the Personal/Executive Assistant, you will play a crucial role in providing comprehensive administrative support while also managing the personal affairs of the CEO.

FLSA: Exempt

Duties Include:

• Manage and coordinate personal calendar, appointments, and reminders (e.g. doctors, family events, special occasions)
• Organize personal travel, including flights, accommodations, ground transportation, and itinerary management for both domestic and international trips
• Handle errands such as dry cleaning, returns, grocery shopping, gift buying, and more
• Oversee household staff and vendors (cleaners, contractors, landscapers, etc.)
• Manage home organization projects, renovations, or seasonal tasks
• Coordinate family activities and events, including birthdays, holidays, and dinners
• Assist with pet care and scheduling related services
• Provide support during personal emergencies or urgent matters
• Manage professional scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
• Schedules and attends meetings, takes notes and records minutes.
• Manages sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.
• Works across departments to support CEO agenda.
• Schedule routine appointments for both the CEO and family members.

Requirements:

• Education: Bachelor’s degree preferred.

Experience:

• 8 to 10 years of experience both personally and professionally supporting C level executives.
• 5 years of experience doing complex schedule management.

Skills:

• Extremely proficient with Microsoft Office Suite, and Google Sheets.
• Excellent verbal and written communication skills.
• Strong telecommunication skills.
• Empathetic, caring, and persuasive communication skills.
• Fluency in the use of computer systems including email programs, internet usage, customer relationship management systems, and proven ability to apply computer skills to new systems.
• Self-starter with the ability to effectively manage multiple matters at once.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Discretion and confidentiality.

OTHER IMPORTANT INFORMATION

Supervisors – Reports to the VP of Operations.

Status – Full-time, Monday through Friday, 9 a.m. to 6 p.m. Flexibility to work evenings and weekends as needed.

Location – Beautiful office environment at the Segerstrom Performing Arts Center, across from South Coast Plaza.

Salary – Starting at $90k, depending on experience.

Benefits – Excellent career opportunity with a comprehensive benefits package, including health, dental, and vision insurance, life insurance, an employee assistance program, and a matching 401(k).

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